Internal Request Forms

Outreach Material Request Form

X/Twitter

This field is for validation purposes and should be left unchanged.

What is your deadline? For materials that you want to have printed, this is the date you need to have the final product in hand. If you have no deadline, leave this field blank.

NOTE: Please ensure it is at least two weeks before the date you need materials finished - or three weeks if you require a professional print job. You may still submit last-minute requests, but be aware it may not be possible to accommodate. I will inform you if your request cannot be fulfilled.

Do You Need Help Printing?

I need help placing a print order.

The cost for printing comes out of your unit’s budget, therefore you will need to get approval from a supervisor in order for me to place an order. I will always confirm the cost with you before placing the order.

Please select the type of material(s) you require.(Required)

Update to an Existing Material

Poster/Flyer (8.5" x 11").

Poster (8.5" x 14")

Tri-fold Brochure

Other

If you selected "update to an existing material" OR "other" please provide any necessary specifications.

Please upload the finalized text in word format.(Required)

Drop files here or

Max. file size: 256 MB, Max. files: 3.

This text should be FINAL and include all necessary information, including registration links. If you are updating an existing material and the changes are minimal you may provide an annotated PDF or image of the existing material with your desired changes.

Upload logos, photos, or other graphics.

Drop files here or

Max. file size: 256 MB, Max. files: 5.

You DO NOT need to upload the CLA or CWJC logo. If you are collaborating with an organization whose logo should be included, please obtain a HIGH RESOLUTION logo file from the partner agency.

Who is the intended audience for this material (i.e. specific client populations, other attorneys, etc...)?

How do you want these materials to be promoted? (Check all that apply.)

Promote on CLA or CWJC Website.

Promote on Social Media.

Please DO NOT promote.

Anything else? This is the place to provide additional instructions or context regarding this request.

Please DO NOT send separate emails to me with important additional information. If you were referred to this form after emailing me, please copy-and-paste any relevant instructions from your initial request into this field.

Point of Contact for Request(Required)

First Last

Submitting this form will initiate an email chain between the contact person identified here and Hallie. Please keep all communications regarding this request confined to that email chain.

Email(Required)

Event Publicity

The purpose of this form is to assist CLA staff/units with the promotion of public events. Filling out this form will trigger 1) the creation of an event on the community legal.org events calendar and 2) the scheduling of a social media post promoting the event. READ BEFORE SUBMITTING! To ensure quick publication of your submission, please carefully proofread your text and obtain any approvals or translations you need before you submit the form.

URL

This field is for validation purposes and should be left unchanged.

Event Information

Event Category(Required)

"General Events" are those that are open to the public (even if they require prior registration). Most client-oriented events and trainings fall into this category. If the intended audience for this event is Pro Bono volunteers, select "Pro Bono."

General Events

Pro Bono

Official Event Title(Required)

A SHORT descriptive title to be used in external communications. I.E. "Eviction Sealing Clinic" or "Know Your Rights: Employment Law"

Event Description(Required)

Include a brief event description. (Ideally 200-400 characters.)

Event Format(Required)

Is this event taking place in-person, virtually (on Zoom or another online platform) or is it a hybrid event (people can attend either in-person or virtually)?

Address

Street Address City State ZIP Code

Event Date(Required)

If this event is part of a series of similar or repeating events, please select the date and time of the first event in the series, and enter all subsequent dates and times in the "additional information" section at the end of this form.

Event Start Time(Required)

Event End Time(Required)

This is an all-day event.

Registration Information

IF your event requires pre-registration, please provide registration instructions or details.

Event Registration Instructions

I.E. "Registration required for attendance," or "Please call 555-555-5555 to register," or "Zoom link provided upon registration."

Registration Link

Please provide the public link for any registration forms for your event. In-person events may or may not have a registration link. For virtual meetings and events, best practice would be to have people register in order to receive the meeting link.

Event Partner/Sponsor Information

IF a specific community partner or funder should be acknowledged on event materials, please provide more information.

External Partner Acknowledgement

I.E. The HUD disclaimer, "This work is generously supported by the Massachusetts Legal Assistance Corporation," or "This event is a partnership between Community Legal Aid and MetroWest Legal Services," or "Hosted by the Worcester Public Library."

Partner or Funder Logo

If relevant, Please upload a high resolution logo file for the partner org.

Accepted file types: jpg, png, Max. file size: 256 MB.

Translation

I have translations of this information.

Translated Event Description

Copy and paste the translated event title(s), description(s), and registration instructions here.

Additional Info

This is the place to provide additional context, files, or information that doesn't fit anywhere else in this form. If this event is part of a series of similar events, please enter the dates and times of subsequent events here.

Other Text

File

Drop files here or

Max. file size: 256 MB, Max. files: 5.

Internal Contact Person

Submitting this form will initiate an email chain between the contact person identified here and Development and Communications Coordinator Hallie Blashfield. To ensure I am able to easily find all the relevant details, going forward please keep all communications regarding publicity for your event confined to this email chain.

Internal Contact Person(Required)

First Name Last Name

Internal Contact Email

Internal Request Forms

Outreach Material Request Form

Event Publicity

Event Information

Registration Information

Event Partner/Sponsor Information

Additional Info

Internal Contact Person

External News Article Submission

Internal Request Forms

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